COURSE OBJECTIVES

THE SEVEN SITUATIONS OF DIFFICULT CUSTOMERS

Once you have met that customer’s basic needs, what could you do to show that you are committed to providing the best service possible?

Try these simple tasks where applicable:

 

  • Remember someone’s name and use it frequently in conversation

  • Remember what someone has purchased

  • Learn your customers likes and dislikes

  • Contact your customers regularly

  • Put their needs high on your priority list

  • Inform customers of specials and sales

  • Be available to meet his/her needs

  • Follow up when you say you will

  • Be organized and thorough

  • Return customer calls promptly

  • Demonstrate you want to fulfill their customer needs

TELEPHONE ETIQUETTE

THE THREE BASIC PARTS OF A PARAGRAPH
 

1. You don’t know the answer to a customer’s question (Tell the customer that you don’t know the answer, but you will find out)
 

2. You have to say no to a customer’s request (Explain why you have to say no; offer alternatives)


3. Your computer is working slowly and the customer is getting impatient (Tell the customer your computer is working slowly; keep the customer informed about what’s happening)

4. The customer makes an unrealistic request (Explain what alternatives you can offer)


5. The customers doesn’t seem to believe you (Offer to show proof or backup information)



6. The customer is angry (Stay calm; acknowledge the customer’s feelings)


7. The customer doesn’t want to give you the information you need (Explain why you need the information)


 

CUSTOMER'S BILL OF RIGHTS

  • To be taken seriously

  • To be listened to 

  • To be respected

  • To receive a quick response

GOING THE EXTRA MILE

WELCOME TO OUR

CUSTOMER SERVICE COURSE OUTLINE

Each and every one of us serves customers, whether we realize it or not. Maybe you’re on the frontlines of a company, serving the people who buy your products. Perhaps you’re an accountant, serving the employees by producing their pay checks and keeping the company running. Or maybe you’re a company owner, serving your staff and your customers.

This workshop will look at all types of customers and how we can serve them better and improve ourselves in the process.

  • State what customer service means in relation to all your customers, both internal and externa

  • Recognize how your attitude affects customer service

  • Identify your customers’ needs

  • Use outstanding customer service to generate return business

  • Build good will through in-person customer service

  • Provide outstanding customer service over the phone

  • Connect with customers through online tools

  • Deal with difficult customers

  • Answer promptly, on the third ring at the latest.

  • Before you pick up the phone, end any conversation you are having.

  • Greet the caller, identify yourself, and ask if you can help.

  • Speak clearly in a pleasant tone of voice. Avoid speaking too quickly. (For discussion: what message do you send if you speak too quickly?)

  • Give the caller time to explain the reason for the call. Don’t interrupt. Don’t sound like you’re in a hurry.

  • When you need to put someone on hold, ask first: “Can I put you on hold for just a minute?” After you return to the line, thank the customer for holding.

  • If you need to transfer a call, explain what you’re doing.

  • When you end a call, let the customer hang up first. This will ensure that you don’t cut the customer off prematurely.

MEETING BASIC NEEDS


 

  1. Friendliness -  Friendliness is the most basic of all customers needs, usually associated with being greeted graciously and with a smile. We all want to be acknowledged and welcomed by someone who is glad to see us. A customer should never feel they are an intrusion on your work day.
     

  2. Understanding and empathy - Customers need to feel that you understand and appreciate their circumstances without criticism or judgment. 
     

  3. Fairness - We all need to feel we are being treated fairly. Customers may get annoyed and defensive when they feel they are subject to unfair treatment.
     

  4. Control -  Control represents the customers’ need to feel they have an impact on the way things turn out. 
     

  5. Options and alternatives - Customers need to feel that other avenues are available to getting what they want accomplished. They realize that they may be in unchartered waters, and they depend on us to be “in the know”.
     

  6.  Information - Customers need to be educated and informed about our products and services, and they don’t want us leaving anything out! 

CUSTOMER SERVICE COURSE

EXPERIENCE.

LEARN.

GROW.

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17 Road 210, Degla, Maadi, Cairo, Egypt.

info@jupitereclipse.com

+202-2521-4165

 

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Dubai Media City - Building 8, Office 97,
Dubai, United Arab Emirates.

info@jupitereclipse.com

+9714-347-4790

 

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