WELCOME TO OUR
PERSONAL PRODUCTIVITY COURSE OUTLINE
Most people find that they wish they had more time in a day. This workshop will show participants how to organize their lives and find those hidden moments. Participants will learn how to establish routines, set goals, create an efficient environment, and use time-honored planning and organizational tools to maximize their personal productivity. Personal Productivity is a goal most of us have. Through this workshop your participants will be on the right track in achieving that goal. Some people blame everything that goes wrong in their life on something or someone else, but through this workshop your participants will take ownership and begin to lead a more productive life.
The SMART Way
SMART is a convenient acronym for the set of criteria that a goal must have in order for it to be realized by the goal achiever.
Specific: In order for you to achieve a goal, you must be very clear about what exactly you want.
Measurable: All goals need some form of objective measuring system so that you can stay on track and become motivated when you enjoy the sweet taste of quantifiable progress.
Achievable: Setting big goals is great, but setting unrealistic goals will just de-motivate you. A good goal is one that challenges, but is not so unrealistic that you have virtually no chance of accomplishing it.
Relevant: Goals, in and of themselves, do not provide happiness. Goals that are in harmony with our life purpose have the power to make us happy.
Timed: Without setting deadlines for your goals, you have no real compelling reason or motivation to start working on them. By setting a deadline, your subconscious mind begins to work on that goal, night and day, to bring you closer to achievement.
Admitting the Problem
It’s hard to admit anything we don’t want to have to face up to. That’s why it’s helpful to run through the 10- minute exercise below. Identifying reasons why we procrastinate is a good start to problem-solving the big issue and related side issues.
Making It Manageable
How do we make procrastination manageable? Understanding the reasons why we do it helps, as does honest attempts to overcome it.
Identifying the Reasons
Most times, after coming to grips with reasons contributing to an individual’s penchant to procrastinate, recovery and healing form this problem actually reinforces new learning achievements. Just keep trying and in the process, learn to be patient with yourself.
Adapting Your Long-Term Strategy
Changing unprogressive habits that have held us back from maximizing our boundless personal productivity is not an overnight dream. Instead, stick with wanting to procrastinate less and reward your efforts when you experience positive results.
When You Feel Like You’re Sinking
If all else fails, there’s always—tomorrow. Sometimes, it’s not procrastination. It’s your psyche—body, mind and spirit calling out to you to take a break, for now. Tune in to your inner voice, as tuning it out may cause even worse repercussions.
1. What tasks need doing now, and which ones can wait till tomorrow?
2. Who can I ask to delegate a good-fit assignment to? (And do give this person leeway to complete the task, too.)
3. What am I missing with routine tasks that I can’t answer emails or return phone calls in a timely manner?
4. What goals do I need to recast to achieve more productivity—give yourself time to arrive at your milestones and remember to acknowledge them when you do.
Six Ways to Simplify Your Life
Acceptance. Accept the fact that nothing’s ever “perfect” in everyday living. Learn to deal with emergencies and projects in small bites of activities to diffuse unnecessary tension when faced with a seemingly huge problem or insurmountable project deadlines.
De-clutter physical and emotional spaces. Apply the concept of feng shui to de-clutter physical spaces and emotions. Clear away unnecessary desk clutter. Tidy up after every activity. Rearrange furniture and furnishings periodically so your office and home environments are aesthetically appealing. Clean up after spills. Vacuum when needed. Water plants; remove those past their prime. Wave off offhand comments and slights instead of accumulating hurts. Clarify miscommunications. Specify details when missing.
Welcome newness. Remember when it was intimidating to learn how to use computer software? Now, we can’t live without our workhorse laptops! Devote 15 minutes each day to learning something new—get to know the new receptionist, how to Twitter, etc.
Empathy. Develop an intuitive reaction to how others feel. Empathy is an inner wealth in the workplace that gifts human interactions with untold rewards. Is your pregnant administrative assistant feeling off? Empathizing with her works miracles for you both.
Learn to say “no,” graciously. Admittedly, it’s hard to turn down requests for help, which is why we reach out with the best of intentions. However, there are times when repeated requests can get out of hand—know when to say, “thanks, but no thanks.”
Smile from the heart. A no-brainer, smiles work their magic to quickly transform quirky perceptions, plus they’re free for the fee in defusing and simplifying issues.
Successful Time Management
It’s actually ironic to think we lose time, when in fact we lose ourselves in time by not attending to priorities. To recap from previous modules, personal productivity is enhanced by:
1. Setting goals to accomplish activities that are broken down into manageable segments.
2. Prevailing on routine to empower and simplify workplace activities.
3. Track and analyze activities to better utilize time for optimal gain.
The ultimate, simple secret to managing time successfully rests on the person’s determination and discipline in sincerely wanting personal productivity for personal and work enrichment.